Contents


Events

 

How can I invite the SDU to attend and/or speak at an event?

We are delighted to attend as many events as we are able to, but must be realistic about the time available and our ability to travel. We will always work hard to make sure at least one SDU representative is available to attend important and relevant events. Please send your enquiry to england.sdu@nhs.net, including details about the event such as theme, objectives, location, dates and timing and, if requesting a speaker, the topic and length of time needed. We will get back to you as soon as possible after internal discussions.


How do I find out about upcoming events?

You can sign up to our bulletin by scrolling to the bottom of the page, or visit the Events page.


Queries about the Sustainability Reporting Portal (SRP)

 

What is the SRP?

The SRP is for providers and CCGs. It saves data, avoiding data entry each year, and allows users to import and edit data from ERIC. It also creates reporting outputs. It is in line with data requirements in government's HM Treasury Guidance. There are also instruction videos and more information that may help.


Is completion of a sustainability report a mandatory requirement for NHS organisations?

The 2020-21 Planning Guidance (pages 18-19) states that all organisations should have Green Plans and should have plans to monitor against the LTP commitments for sustainability. There are also additional sustainability-related commitments in the Standard Contract (SC18).

The SDU is looking to monitor which organisations have Green Plans but the mechanism by which we do this has yet to be decided – it’s possible that we may look to extract data from SRP to help us with this. Either way, it’s very useful to have this data reported via SRP as it will assist with constructing/updating your Green Plan and, with the new sections for 2019-20, help you monitor against those LTP commitments.



I’ve signed up for the SRP but can’t see my organisation to add my data 

If you’ve newly registered with the SRP, your account will need to be linked to the correct organisation(s).This is done by the development team but can take an additional day or two after you receive your initial signup email. Until this step is completed you won’t be able to see your organisation’s returns or submit data on their behalf. Or if you’re having problems on an account you’ve used previously, please use the Contact Us link on the SRP website to get in touch with the developers.   



I’ve entered data but it’s not showing when I change pages or look at the report 

There can sometimes be a delay between data entry and it being received by the system, meaning it looks like it has disappeared after being entered. To check your data has been received, wait for the green arrow to disappear and a green tick to appear onscreen in its place. You can move between answers on the same page, so if you’re not sure whether the tick has appeared, click in a different answer box and then navigate back to the current question.


I’m getting unexpected values in the report 

The SRP contains many calculations that are designed to help make reporting easier. If you believe there’s an error in one of the calculations, please first check for the following common errors: 

  •  Some spend questions ask for the answer to be provided in thousands of pounds (e.g. £10,000 would be entered as 10) 
  • Some questions ask for average rather than total values 
If these do not explain the errors, please use the Contact Us link on the SRP website to get in touch with the developers.

 

My organisations have merged. How do I submit for my new organisation?

Please use the Contact Us link on the SRP website to get in touch with the developers and let them know that your organisation has changed. The team will be able to combine your previous reports for comparison if you can provide the codes and names for both your old and new organisations.


Can I update my report for previous years? 

Once a report has been submitted, it can’t be edited using the SRP. Reports are automatically submitted on 1st October, following the financial year end (i.e. the 2019-20 reports would be automatically submitted on 1st October 2020), if they haven’t been submitted manually.  It is possible to view and edit reports from previous years by copying and pasting into an editable software (e.g. Microsoft Word). If data that feeds into graphs changes, the graphs would need to be redrawn using a graphing package (e.g. Microsoft Excel).


Can I print my report?

Right click on the page and select “Print”. The document is set up to A4 size automatically, so you shouldn’t need to change anything. If you use Chrome, you’ll get a print preview to check sizing.


What constitutes a “No”, “In progress”, “N/A” or “Complete” response?

Take a look at page 6 of the SDAT user guide. Each statement in the SDAT has four potential answers:

  • Yes – where the organisation can demonstrate action, process or outcome(s) that fulfil the statement. 
  • In Progress – allows the organisation to gain some credit for fulfilling at least 50% of the statement, having a process in development or where a policy draft is awaiting final Board approval. For example, having approached a board member to be the organisation’s sustainability lead, but awaiting formal approval from the board, means ‘In progress’ would apply to this statement: “Responsibility and accountability for sustainable development is clear in our organisation (e.g. we have a named Board sustainability lead).” 
  • No – where no or less than 50% progress has been made against the statement. 
  • N/A – can be used where the statement definitely cannot apply to the organisation, e.g., a CCG will probably answer ‘N/A’ to the majority of the ‘Capital Projects’ module due to their inability to own, design and build new buildings.



Queries about the Dashboard

 

What is the Dashboard?

The Dashboard replaces the previous organisational summaries. It lists a range of metrics about aspects of sustainable development, and depicts them at an organisational, local system (STP/ICS), regional and national level.  The Dashboard is currently under development. You can find an early version on an Excel spreadsheet here.


Queries about Green Plans (formerly known as SDMPs)

 

What is a Green Plan, and how is it different from an SDMP?

A Green Plan is a new name for an SDMP. The two documents are functionally the same, so any resources that refer to SDMPs are still valid for Green Plans. We are requesting that Green Plans now include detail about how the organisation/system is going to contribute to goals around the 3 priority policy areas from the Long Term Plan (improving air quality, reducing carbon emissions and phasing out single-use plastics).


How do I create a Green Plan?

The SDU website has guidance for developing a Green Plan. We recommend using the Sustainable Development Assessment Tool (SDAT) to help identify the most important areas and key priorities for your organisation.


Carbon reduction targets

 

What is the most up-to-date carbon reduction target?

In Summer 2019 government announced that they were amending the Climate Change Act (2008) carbon reduction target from 80% reduction by 2050 to net zero by 2050. The NHS has put together an Expert Panel to define what this means for the NHS and develop a route map and timeline for the system to get there. The most recent defined carbon reduction target is 34% by 2020, based on a 2007 baseline, as referenced in the Long Term Plan. We will provide more information when the reports are published by the Expert Panel.


The networks

 

What are the regional networks?

There are voluntary Sustainable Health and Care networks across the country. They bring together people from any background across the health and social care system, who want to embed sustainability into their work. The networks have been working for a long time to embed sustainability regionally and locally. They engage with staff in NHS, Public Health England and local authorities. Several of them are working with the newly appointed regional SROs on sustainable development. They provide events and information on areas of interest to the membership. You can find out more here.


How do I join a network?

Contact the relevant network lead, or email england.sdu@nhs.net and we’ll put you in touch.


What about other types of network?

The Centre for Sustainable Healthcare hosts networks that are based on specialty. If you're interested in starting your own, please get in touch.


The regional Senior Responsible Officers for Sustainable Development

 

What are Regional Senior Responsible Officers for sustainable development?

To help deliver the sustainable development programme, there are now Senior Responsible Officers for sustainable development in every region. They are in the process of developing plans to lead the delivery of sustainable development across the region. They often work closely with the regional networks.  

Declaring climate emergencies

 

What does it mean when an organisation declares a climate emergency?

An organisation declares a climate emergency to acknowledge that climate change is a drastic issue, requiring coordinated and proactive mitigation and preparation. The UK Government declared one in May 2019, and several local governments and other organisations followed suit. Newcastle Upon Tyne Hospitals NHS Foundation Trust was the first NHS trust to declare a climate emergency, after which several others also declared. A declaration is usually followed by a revised carbon reduction target. Several trusts and local governments have net zero targets before 2050.


Sharing your ideas and innovations 

 

How can I let others know about my idea or initiative?

We really want to hear about your proven innovations, or even just your ideas for how the NHS could reach net zero carbon. We have a call for evidence live until 22nd March, which anyone and everyone can take part in. You may be a sustainability manager, a clinician, a public health consultant, a carer, a porter, a patient, an expert in a related field or simply a concerned member of the public. We want to hear from you!



How can I find out about things that have happened elsewhere?

We currently have case studies listed on our website. After the call for evidence, we will be compiling the submissions and sharing them as appropriate.



How can I keep up to date with things?

Please sign up to our bulletin by scrolling to the bottom of any page on our website.